Support staff professionals are vital to delivering best possible results for clients. Our staff work hard and produce creative and effective solutions. We employ outstanding individuals who appreciate the opportunity to work together with our attorneys to build relationships with clients and help us stay connected.
Job Title: Land-Use and Zoning Assistant
Reports to: Practice Group Leader and Director of Administration
FLSA Class: Non-Exempt
Job Description
Gammage & Burnham, a well-established Arizona law firm, has an excellent opportunity
for a Legal Assistant in our Land Use and Zoning practice groups.
Our highly regarded Land Use and Zoning practice groups are seeking a strong
candidate who brings exceptional multitasking abilities, a tech-savvy mindset, and the
professionalism required to excel in a fast-paced legal environment. The ideal candidate
will be both dynamic and dependable, with a strong commitment to supporting a busy
legal team. This role requires in-office presence 4 to 5 days per week from 8:30am –
5:30pm.
Required Education & Experience
- Associates Degree.
- Minimum of five years of legal assistant experience or five years of executive
assistant experience. - Advanced computer skills required with Microsoft Office, billing software, and
document management software to work efficiently and effectively. - Scheduling expertise – proven ability to manage complex calendars.
- Exceptional Multitasking Skills – ability to manage multiple tasks, deadlines, and
priorities efficiently without compromising accuracy or attention to detail.
Preferred Education & Experience
- Bachelor’s degree.
- Executive Assistant experience a plus.
- Land use and zoning experience preferred.
- Prior experience using iManage and Coyote Analytics a plus.
- Familiarity with local government processes.
Essential Functions
Duties include but are not limited to the following:
- Assist with attorney billing.
- Opening new client matters.
- Drafting and finalizing engagement letters; following up with clients.
- Managing robust electronic files.
- Calendaring dates, tasks, and deadlines with multiple parties.
- Scheduling appointments.
- Document editing, red lining, and proof reading.
- Case management.
- Manage attorney CLE credits and certifications.
- Assist with expense reports and check requests.
- Coordination and facilitation of travel plans.
- Handling of incoming, outgoing mail as needed.
- Electronic and face-to-face communications.
- Special projects, as needed.
Competencies
- Advanced working knowledge of Microsoft Office products; iManage and Coyote
Analytics a plus. - Experience editing and converting PDF documents.
- Comfortable working under pressure in a dynamic legal setting, demonstrating
flexibility, initiative, and professionalism. - Ability to develop, implement and maintain systems to promote organization and
efficiency. - Ability to adapt to fluctuations in workload and changes in responsibilities; must
meet deadlines while managing competing priorities while delivering a consistent,
quality work-product to both attorneys and clients. - Excellent verbal and written communication skills.
- Punctual and dependable.
- Attention to detail.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching and contribution
- Dental insurance
- Disability Insurance
- Employee Assistance Program
- Flexible Spending Account
- Health insurance
- Health Reimbursement Account
- Health Savings Account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Travel
Travel minimal.
Work Environment & Physical Demands
- This job operates in a professional office environment. This role routinely uses
standard office equipment such as computers, phones, photocopiers, filing
cabinets and fax machines. While performing the responsibilities of the position,
these work environment characteristics are representative of the environment the
person in this position will encounter. While performing the duties of this job, the
employee will work in a professional, fast paced office environment that may
require additional hours to complete the work.
- These physical demands are representative of the physical requirements
necessary for an employee to successfully perform the essential functions of the
position. If an employee is unable to perform the essential functions of the
position, Gammage & Burnham, PLC will evaluate whether reasonable
accommodations can be made to enable the employee to perform the described
essential functions of the position. Generally, due to the nature of this office
position, while performing the responsibilities of the position, the employee is
required to talk and hear. The employee is often required to sit and use their
hands and fingers, to handle or feel. The employee is occasionally required to
stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel,
crouch or crawl. The employee must regularly lift and/or move up to 10 pounds,
occasionally lift and/or move up to 25 pounds. Vision abilities required by the job
include close vision.
To learn more about Gammage & Burnham, please visit our website at www.gblaw.com.
To apply for this position, please submit resume and cover letter in confidence to jpawlowski@gblaw.com
