Support staff professionals are vital to delivering best possible results for clients. Our staff work hard and produce creative and effective solutions. We employ outstanding individuals who appreciate the opportunity to work together with our attorneys to build relationships with clients and help us stay connected.
Job Title: Docketing Clerk
Reports to: Practice Group Leader and Director of Administration
FLSA Class: Non-Exempt
Job Description
Gammage & Burnham, a well-established Arizona law firm, has an excellent opportunity for a Docketing Clerk, with at least three years’ experience, to join our Litigation practice group. This role is critical to the success of our practice, ensuring that all court deadlines, hearings, and filing dates are accurately tracked and maintained. The ideal candidate will have prior experience in a law firm environment and a strong understanding of Arizona state and federal court rules.
We are looking for a dependable, dynamic, motivated individual who likes collaborating and working with a team. The right candidate should have a strong background in litigation, knowledge of Arizona and federal law, and be detail-oriented and highly organized. The firm offers excellent benefits and a positive and dynamic work environment.
Required Education & Experience
- High school diploma or equivalent required; associate’s or bachelor’s degree a plus.
- Three (3) or more years of past law firm experience and ability to demonstrate docketing knowledge.
- Advanced computer skills required with Microsoft Office, Kofax PDF, document management, and other docketing software.
- Scheduling expertise – proven ability to manage complex calendars.
- Exceptional Multitasking Skills – ability to manage multiple tasks, deadlines, and priorities efficiently without compromising accuracy or attention to detail.
Essential Functions
Duties include but are not limited to the following:
- Enter, update, and maintain court dates, deadlines, and reminders in the firm’s docketing/calendaring system.
- Review court filings, pleadings, and correspondence to identify and calendar applicable deadlines.
- Monitor updates to Arizona Rules of Civil Procedure, Local Rules, and other jurisdiction-specific rules to ensure compliance.
- Communicate with attorneys and staff regarding upcoming deadlines and scheduling changes.
- Generate and distribute daily/weekly docket reports.
- Assist with coordinating hearings, depositions, and other case-related events.
- Maintain confidentiality and accuracy in all records.
- Electronic and face-to-face communications.
- Special projects, as needed.
Competencies
- Prior docketing or calendaring experience in a law firm strongly preferred.
- Knowledge of Arizona state and federal court rules and procedures strongly preferred.
- Proficiency with docketing/calendaring software (e.g., Compulaw, Deadline Assistant, BEC, or similar systems).
- Strong attention to detail, accuracy, and organizational skills.
- Ability to prioritize and manage multiple deadlines in a fast-paced environment.
- Excellent communication and teamwork skills.
- Punctual and dependable.
- Attention to detail.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) contribution
- Dental insurance
- Disability Insurance
- Employee Assistance Program
- Flexible Spending Account
- Health insurance
- Health Reimbursement Account
- Health Savings Account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Travel
- Travel minimal.
Work Environment & Physical Demands
- This job operates in a professional office environment. This role routinely usesstandard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete the work.
- These physical demands are representative of the physical requirementsnecessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Gammage & Burnham, PLC will evaluate whether reasonable accommodations can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.
To learn more about Gammage & Burnham, please visit our website at www.gblaw.com.
To apply for this position, please submit resume and cover letter in confidence to jpawlowski@gblaw.com.
Job Title: Land-Use and Zoning Assistant
Reports to: Practice Group Leader and Director of Administration
FLSA Class: Non-Exempt
Job Description
Gammage & Burnham, a well-established Arizona law firm, has an excellent opportunity
for a Legal Assistant in our Land Use and Zoning practice groups.
Our highly regarded Land Use and Zoning practice groups are seeking a strong
candidate who brings exceptional multitasking abilities, a tech-savvy mindset, and the
professionalism required to excel in a fast-paced legal environment. The ideal candidate
will be both dynamic and dependable, with a strong commitment to supporting a busy
legal team. This role requires in-office presence 4 to 5 days per week from 8:30am –
5:30pm.
Required Education & Experience
- Associates Degree.
- Minimum of five years of legal assistant experience or five years of executive
assistant experience. - Advanced computer skills required with Microsoft Office, billing software, and
document management software to work efficiently and effectively. - Scheduling expertise – proven ability to manage complex calendars.
- Exceptional Multitasking Skills – ability to manage multiple tasks, deadlines, and
priorities efficiently without compromising accuracy or attention to detail.
Preferred Education & Experience
- Bachelor’s degree.
- Executive Assistant experience a plus.
- Land use and zoning experience preferred.
- Prior experience using iManage and Coyote Analytics a plus.
- Familiarity with local government processes.
Essential Functions
Duties include but are not limited to the following:
- Assist with attorney billing.
- Opening new client matters.
- Drafting and finalizing engagement letters; following up with clients.
- Managing robust electronic files.
- Calendaring dates, tasks, and deadlines with multiple parties.
- Scheduling appointments.
- Document editing, red lining, and proof reading.
- Case management.
- Manage attorney CLE credits and certifications.
- Assist with expense reports and check requests.
- Coordination and facilitation of travel plans.
- Handling of incoming, outgoing mail as needed.
- Electronic and face-to-face communications.
- Special projects, as needed.
Competencies
- Advanced working knowledge of Microsoft Office products; iManage and Coyote
Analytics a plus. - Experience editing and converting PDF documents.
- Comfortable working under pressure in a dynamic legal setting, demonstrating
flexibility, initiative, and professionalism. - Ability to develop, implement and maintain systems to promote organization and
efficiency. - Ability to adapt to fluctuations in workload and changes in responsibilities; must
meet deadlines while managing competing priorities while delivering a consistent,
quality work-product to both attorneys and clients. - Excellent verbal and written communication skills.
- Punctual and dependable.
- Attention to detail.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching and contribution
- Dental insurance
- Disability Insurance
- Employee Assistance Program
- Flexible Spending Account
- Health insurance
- Health Reimbursement Account
- Health Savings Account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Travel
Travel minimal.
Work Environment & Physical Demands
- This job operates in a professional office environment. This role routinely uses
standard office equipment such as computers, phones, photocopiers, filing
cabinets and fax machines. While performing the responsibilities of the position,
these work environment characteristics are representative of the environment the
person in this position will encounter. While performing the duties of this job, the
employee will work in a professional, fast paced office environment that may
require additional hours to complete the work.
- These physical demands are representative of the physical requirements
necessary for an employee to successfully perform the essential functions of the
position. If an employee is unable to perform the essential functions of the
position, Gammage & Burnham, PLC will evaluate whether reasonable
accommodations can be made to enable the employee to perform the described
essential functions of the position. Generally, due to the nature of this office
position, while performing the responsibilities of the position, the employee is
required to talk and hear. The employee is often required to sit and use their
hands and fingers, to handle or feel. The employee is occasionally required to
stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel,
crouch or crawl. The employee must regularly lift and/or move up to 10 pounds,
occasionally lift and/or move up to 25 pounds. Vision abilities required by the job
include close vision.
To learn more about Gammage & Burnham, please visit our website at www.gblaw.com.
To apply for this position, please submit resume and cover letter in confidence to jpawlowski@gblaw.com
